Exhibitor Resources

Exhibiting at RE+ Northeast is an investment, and we want it to have a big return. These resources help to make your job easier and get the most bang for your buck onsite. General information, dates, deadlines, and how to promote your participation can all be found on this page.


Exhibitor Resource Manual

The Exhibitor Resource Manual contains important, comprehensive information regarding logistics, show requirements, vendors, deadlines, and booth rules and regulations. All exhibitors are expected to read the resource manual. 


Exhibitor Services Kit

GES is the official general service contractor and exclusive provider for material handling/drayage, rigging, cleaning, and electrical. In the service kit, you can order booth furnishings and equipment; make arrangements for your shipment and material handling/drayage; learn about labor regulations and guidelines; and submit your Exhibitor Appointed Contractor (EAC) notice of intent and insurance. 

Important Dates

A full list of deadlines will be available in Appendix A of the Exhibitor Resource Manual, but we have listed some important dates below. 

Tuesday, January 25 – GES: Advance shipments may begin arriving at the warehouse at 8:00 am EST. 

Monday, February 7 – GES: Discount Deadline for orders received with payment by 5:00 pm EST. 

Monday, February 21 – GES: Last day for shipments to arrive at the warehouse without surcharges by 4:30 pm EST. 

Tuesday, February 22 – Move-in from 2:00 pm – 6:00 pm 

Wednesday, February 23 – Move-in from 7:00 am – 9:00 am 

Wednesday, February 23 – Exhibit Hall open from 10:00 am – 6:00 pm 

Thursday, February 24 – Exhibit Hall open from 10:00 am – 2:00 pm 

Thursday, February 24 – Move-out from 2:00 pm – 6:00 pm  

Monday, February 28 – Warehouse pick-up may begin at 8:00 am. EST 

Mandatory Show Management Forms

Below is a list of mandatory forms that every exhibitor must submit. The deadline to submit forms is Monday, February 7, 2022.

Onsite Contact Information Form - required for all

Electrical Opt-In form - required if you WANT an electrical outlet

Exhibitor Liability Insurance Form - required for all

Booth Diagram and Hanging Sign Form- required if booth is over 400 sq. ft.

Furniture Package Opt-Out Request - required if you do NOT want booth furnishings

GES Credit Card Form - required if ordering anything from GES

GES Freight Service Questionnaire - required for all

Exhibitor Floor Plan and Search Tool

Map Your Show (MYS) is the official provider for the event floor plan and exhibitor search tool. Please log in and update your company profile, as this information is already public to attendees and will be published in the printed onsite guide. You can also make payments toward your booth, view advertising opportunities, and access leads and statistics generated through the online directory. 

General Information


Move-in:  Tuesday, February 22, 2:00 pm – 6:00 pm  / Wednesday, February 23, 9, 7:00 am – 9:00 am 

Move-out: Thursday, February 24, 2:00 pm – 6:00 pm 


With your booth, you receive 2 complimentary full conference registrations and 5 customer passes per 100 sq. ft. of booth space purchased. In order to redeem your passes, you need to enter a unique promo code in the registration form. You will receive your codes shortly after you sign your booth space contract. If you cannot remember your registration promo codes, please contact Katie Croy at kcroy@sets.solar or 610-393-4699. 

All other staff working the event must purchase a pass at the regular rate. Prices increase after Wednesday, January 12, 2022. 

Badges can be picked up on Wednesday, February 23 at 7:30 am – 6:00 pm, or Thursday, February 24 at 8:30 am – 1:30 pm in the Galleria. 

Register Now


Make sure to book your housing early, as discounted rooms in our housing block are limited. The housing deadline is Tuesday, February 1 at 11:59 pm EST, or when the block sells out, whichever comes first. Please beware of Housing Poachers, as they are already contacting exhibitors. Please only arrange housing with the official housing block. 

Book Housing

Exhibition Location

The exhibits will be located in the Grand Ballroom, Commonwealth Ballroom, and foyer at the Westin Boston Waterfront, located at425 Summer Street, Boston, Massachusetts, 02210. Specific questions regarding the exhibit hall, freight docks, and freight doors should be directed to GES at 800-801-7648. For more information about Boston, visit the city guide. For Covid-19 updates related specifically to the city, visit the Boston Convention & Visitors Bureau. 

Logistics & Marketing Assets

Booth Package

  • Eight (8) ft. high blue back-drape and three (3) ft. high blue side-drape (included for linear booths) 
  • Paper identification sign with company name 
  • (2) complimentary full conference registrations  
  • (1) 6-foot table and (2) chairs  
  • Basic electricity (power strip) – must opt-in 
  • (5) guest passes, each including a complimentary expo only registration pass per 10x10 
  • Exhibitor listing on the event website and mobile app 


All reasonable precautions will be taken to protect your equipment and displays during installation, show hours, and dismantling. The ballrooms will be locked overnight, however, Show Management, the General Service Contractor, and the exhibit facility management are not responsible for the safety of property from theft, damage by fire, accident, or other causes. All property of the exhibitor is understood to be under exhibitor control in transit to, from, and/or within the exhibit hall. Exhibitors are responsible for their own property and should lock or remove any equipment after-hours. 


Direct to show site shipments will not be accepted at the Westin Boston Waterfront. All exhibit materials must be sent in advance to the GES warehouse. Direct to exhibit site shipments will not be accepted at the Westin Boston Waterfront by GES. Any materials shipped to the Westin Boston Waterfront will be subject to additional fees from the hotel. Show Management is not responsible for any freight that is sent to the hotel. Please review the Exhibitor Service Manual for more information. 


Audio/Visual: Coming soon

Catering: The Westin Boston Waterfront. View menu.
Contact Heather De Jaco to order.

Internet: Westin Boston Waterfront

Lead Retrieval: Xpress Leads - early bird discount ends January 13
View more information and submit an order here.
Please check out the Xpress Connect App Fact Sheet.
To view the Xpress Connect App in action, please watch this video.

General Service Contractor: GES

Exhibitor Floor Plan and Search Tool: Map Your Show

Booth Space & Design

Please refer to the Exhibitor Resource Manual for booth rules and regulations. If you have any questions, please contact Katie Croy at kcroy@sets.solar or 610-393-4699. 

Exhibitor Marketing Toolkit

Promote your presence at the show and generate interest in your company using banners and the event logo, posting on social media, and sending out a customer invitation letter.

View Toolkit

Take the Next Step!


Contact Katie Croy at kcroy@sets.solar or 610-393-4699.